NVWA Q&A Allergens: Time to really get your QA policies in order

19 November 2025

The Dutch Food and Consumer Product Safety Authority (NVWA) recently published an important Q&A on allergen policy in the food industry. This publication is not just an update; it provides concrete guidance on how to set up your processes, labeling and risk assessment to comply with the new regulations, which must be in full force by January 1, 2026. For QA managers, this means that delay is not an option: now is the time to take a critical look at your allergen policy.

An employee works on product packaging at a computer workstation with multiple monitors.

New rules and the importance of timely action

The new policy puts the focus on correct application of so-called Precautionary Allergen Labeling (PAL). This deals with warnings on labels when allergens may unintentionally occur in products due to cross-contamination. The NVWA stresses that PAL may only be used when a thorough risk analysis has shown that the reference level of the allergen may be exceeded, and when preventive measures have been demonstrably applied and documented.

The document also makes clear that only two phrases are allowed on labels: "May contain [allergen]" or "Not suitable for people with [allergen] allergy." Generic terms such as "may contain traces" or "made in a plant that also processes ..." are not compliant with the policy. QA teams must additionally verify that allergens are correctly specified, for example, grains containing gluten or multiple nuts, and that the reference doses (RfD) for relevant allergens are used correctly in the risk analysis. A modified PAL may also be necessary in exceptional situations, such as malfunctions or calamities, for example, because the products are produced under different conditions. Then the use of an additional label is permitted.

What this means for your organization

The key message is clear: don't wait until the last minute. The new policy calls for an integrated approach to allergen management. Start today by identifying all potential cross-contamination risks, from raw materials to production equipment. Make sure internal procedures and documentation are fully compliant with NVWA requirements. PAL labels must soon not just appear on the packaging; they must be substantiated by thorough analysis and concrete measures.

Cooperation with suppliers is also central. Information about possible cross-contamination in raw materials must be available in a timely manner. QA managers have the responsibility to monitor and record this process so that the entire chain can demonstrate that allergen risk is controlled.

The importance of clarity and reliability

For consumers with allergies, the new approach is a step forward. Warnings on products become more reliable and transparent, allowing choices to be made more safely. For your organization, this means that implementing the new policy is not only a legal obligation, but also an opportunity to strengthen trust and position the brand as responsible and customer-focused.

It is essential to realize that this is not a matter of "taking care of it later." The transition to fully compliant labeling and risk management takes time, planning and systematic implementation. Start now to evaluate processes, staff training, supplier agreements and label alignment.

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